Document storage
services are a blessing for companies burdened by tons of files and
essential documents. Having such vital records professionally managed
by a third party allows the company to save money and reallocate
manpower to more pressing tasks. Now, what should companies look for
when choosing a service provider?
Proven
Experience
If important
business records are to be entrusted to another company for
safekeeping, it has to be to a company with extensive experience in
document management. Look for companies that work with big businesses
as well as important government agencies. Reputable service providers
will gladly give a list of existing clients as references.
Secure Storage
Any document leak
can prove disastrous to a company, thus, documents have to be stored
in a secure facility with 24/7 surveillance. The building should also
be fire and earthquake proof, so calamities aren't going to put your
documents at risk.
Excellent
Document Handling
Excellent document
storage means that files are properly inventoried and archived. This
allows for rapid retrieval should the client request for it.
Furthermore, also look for flexibility, wherein the provider must
offer various ways of delivering requested documents—as an email,
data disc, or through postal delivery.
Guaranteed
Shredding Services
The
Data Protection Act of 1998 (DPA) requires all businesses and
organizations to properly dispose of files containing personal
information to prevent identity theft. If a client no longer needs to
have documents stored, the storage company should also be able to
destroy them in accordance with DPA standards.
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