Friday, December 27, 2013

BYOD and Professional Document Security

The bring-your-own-device or BYOD system is an excellent means for employees in the United Kingdom to keep their productivity up by allowing employees to work outside the office. Nevertheless, companies should ensure that the data stored in the devices of their workers are kept secure.

Indeed, while a BYOD is indispensable for those who may need to take home work, it is the companies' obligation to institute controls on information access and start thinking of truly effective records management strategies that are safe and cost-effective. In these instances, it may be far better for a company to rely on professionals for document storage.

A document storage management company will systematically collect and prepare an inventory of your company's files, and will store them in protected and controlled storage units offsite. Files can also be scanned, replicated, and easily retrieved at the company's request. Shredding or destruction of files is accommodated with written authorisation.

Unless you keep your own corporate headquarters, eventually you will run out of corners or rooms to put your file cabinets and boxes, along with the stacks of files lying on top of them. That's not good for workers' morale nor for public image. More critically, the intractable mess jeopardises management decision-making due to poor data organisation.

A professional document storage company can provide smarter storage solutions based on your company's needs, and can ensure vital information is secured and preserved to help you and your company think and do business more productively.



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